Behind the Scenes in Repro!

Everybody is welcome to visit Cheshire Record Office to discover our Archives and Local Studies collections. But did you know we have a copying service for people who can’t make it to the search room in Chester? This is a glimpse behind the scenes of our Reprographics Department. 

‘Repro’, as it’s known, is run by the four Archives Assistants (‘AAs’) who work at Cheshire Record Office, and we do our best to provide copies of almost anything that people ask for, within copyright rules of course. We use a combination of photocopying, digital photography, microfilms, scanning and printing to fulfil orders placed via our online shop or the search room, and there is a huge range of items that can be reproduced: from wills to parish records, maps to newspapers, vehicle registrations and many, many other documents. 

We had over 400 reprographics orders last year, not just from Cheshire but from all four nations of the UK, and around 10% of the orders are from overseas. Nearly one in 20 are sent to the USA and, over the past 12 months, they also went as far afield as Jersey, Spain, Norway, Sweden, Israel, Canada, Australia and New Zealand. 

Some of our most popular requests are for wills, which can help with family history research. We hold thousands of Cheshire wills dating back to the 16th century, and these can usually be photocopied and sent by post. They are charged at a flat rate whether they cover just one or two pages or dozens, so you might get a bargain! We never know until they’re retrieved from storage how long they are, what they include or how beautifully written they might be. Occasionally people decide to order them in large format for display, such as this one from 1806.

Family history enthusiasts can also order copies of parish register entries, where we print and post out the handwritten notes from a church’s baptism, marriage or burial registers from over 100 years ago. These documents also stretch back hundreds of years, and some have been digitised, appearing on family history web site Find My Past as part of The Cheshire Collection.

We get numerous requests for copies from our extensive collection of Cheshire newspapers, and usually use microfilm to produce these. Orders include anything from someone’s own appearance in the local paper; to reports of significant events like the late Queen’s Coronation (these were particularly popular during last year’s Platinum Jubilee celebrations); or back further still to articles from the 19th and even 18th centuries, to help with family or local history research.

Maps and large format prints are a substantial part of our repro work. We can produce copies up to A1 in size (that’s 594 x 841 millimetres!) and copy items up to 72 x 110 cm, but sometimes even this isn’t sufficient to reproduce our extra-large archive documents. In those cases, the AAs try to weave some digital magic to provide you with the best image possible. For instance, one order was for a map so big that it that had to be captured in 9 separate photographs, but we used computer software to stitch them together to send the customer one overall image by e-mail. And copies of old Ordnance Survey or Tithe maps are not just for people to hang on their walls for decoration – we’ve recently done an order for someone using our maps to replant and restore trees in their original locations! 

Vehicle licensing documents are also popular repro requests – they are needed to re-issue original number plates for vintage cars, but we are asked to copy other transport-related records as well. The order below was for an image of an early wagon built by Foden’s of Sandbach. The image in question was an old glass plate negative, but we were able to use digital technology to provide a more realistic image to go with it. 

In addition to regular repro orders, we also deal with bulk orders – these are for large numbers of images which often come from academics needing copies of documents for their research. They can be on any subject but, as an example, we have recently photographed hundreds of pages of 17th and 18th century court documents for a national academic project about the English Civil Wars. 

These are just a snapshot of the many different types of documents that come through the reprographics department. And we don’t just deal with customer orders – we produce material for in-house and partnership events as well. Recent work includes printing photographs for a project celebrating the lives of older people at Storyhouse in Chester; making displays for a Chester Town Hall event celebrating the long friendship between the City of Chester and Poland; and digitising memorabilia from Browns of Chester department store for a series of events in partnership with the University of Chester and West Cheshire Museums. 

Working on repro can bring to light some unexpected items from our collections, and we’ll end with a couple of our favourites. When reproducing some images from an album of photographs of Spanish mines belonging to the United Alkali Company, we found this one showing three men on the night of 7th May 1910 – they were watching out for the passing of Halley’s Comet! And when copying some archives of the village of Bollington, we thought the description ‘photograph of Sunday School’ would be an image of a building, but instead found a lovely photo capturing hundreds of people at a Sunday School event in 1908. 

If you’d like to have a copy of something from the Archives or our Local Studies collections, first head to our online catalogue then click on our online shop – and our Repro team will do the rest! 

All of these items and more can be viewed at Cheshire Record Office in Chester – or ordered from our Reprographics Department!

Archie's Archives Experience!

This blog post was written by one of our work experience students, Archie, who spent a week with us in June. Thanks for all of your work Archie!

During my work experience at Cheshire Record Office, I discovered plenty of new and genuinely interesting things I didn’t know existed.

On my first day I was able to sit in on a staff meeting and learn about how Cheshire Archives and Local Studies were partnering with local communities, finding them photos, documents and anything else they wanted so that they could hold their own events about themselves. 

I spent some time reading, cleaning and documenting the Mayors Scrapbook from 1936-1979. Not only did I learn about how to properly take care of precious archives and how to keep them in the best condition so other people can view them later on, but I was able to read these small snippets of history, whether they were simple invites to tea from the Mayor and Mayoress in 1941, or a New Year’s card with a quote hoping for peace and an end to the war. It felt like I was there, experiencing it myself. Even just small things told a story, like a letter from the Royal household explaining that the Mayor and his wife wouldn’t be able to get a congratulations letter for their Golden Jubilee for their marriage, which was received on December 25^th.

I also helped to check photographs and see if they were on the Cheshire Image Bank or not. If they weren't on the site then I indexed them onto a spreadsheet, and did some research around the people, places and events photographed. Looking at a photograph of a local blacksmith taken in the 19^th century, it can only make you wonder who those people were, what they’d experienced themselves and what they did after the photo was taken. These small bits of history, which in the greater scale of things didn’t mean much, represented normal people who lived, grew up and died well before I was born, like a window into the past.

I also used Zooniverse, a website where you can transcribe articles and documents from hundreds of subjects. I was moving information over from patient records from the Parkside Asylum. Stuff like this can be used for studies relating to anything, and could help countless people in research. (You can get involved in the Parkside Asylum project here!)

The people who work at the Record Office are genuinely some of the most dedicated people I’ve met, you can see that they have a huge interest in what they do, and that they want others to be able to know about what they do and use the records they hold.